Hi there! My name is Melody Sanchez Wolfe, the head coordinator at Dulce Belize Weddings. I am an artist and mother of two, and I consider myself to be a wedding artist. I am a native of the island of San Pedro, Ambergris Caye, Belize. My family — the Varelas — were one of the five founding families on the Island, and we go back five generations. My mother Dulce Wolfe Fields was a wedding coordinator for more than 25 years and originally called her business Sweet Decorations, later naming it Dulce Wolfe Weddings and Events. I inherited many of her talents including creating beautiful floral arrangements with local tropical flowers. When my mom decided to retire from the wedding business and move to Georgia with her new husband, I was left with the option to follow in her footsteps and start my own wedding business. Honoring her name Dulce Belize Weddings was created in 2015, and I have since grown my love and passion for working in the wedding industry. My clients are always surprised at how smooth it is to plan their destination wedding in Belize. We provide our clients with easy forms that make choosing wedding vendors, music, rentals and flowers simple and painless. I will often do a video call and a live walkthrough of the wedding venue with my clients. Sometimes I look silly walking through a resort talking to my phone, but my goal when planning a wedding is to make my clients as comfortable and happy with all of the details that go into their Belize wedding. I want them to come to Belize with a good idea of what to expect on their wedding day. This is how planning your Belize destination wedding typically works:
1 | The Inquiry
Most of my inquiries happen via email. I have a business line set up through Wedding Wire, and I automatically get a transcribed email of the message every time I receive an inquiry. It’s my goal to have our team respond within 24 hours of receiving your email (unless we are out of the office or it’s the middle of the night, of course).
Once we receive your inquiry, our first step is to make sure you’re really serious about planning. We set up a video call to make sure we are a good fit, and I send you a basic, generic price list. This list doesn’t have specifics regarding services, but it does give a good guideline on pricing. I feel it’s important my clients know what they are getting themselves into, and I would much rather they realize early on what is necessary to plan a Belize Wedding. Below is my basic response when I receive an inquiry:
Thank you for your interest in Dulce Belize Weddings, we would be honored to work with you on your event. I would like to schedule a time to discuss your event needs further. What day and time would be best for you?
Melody Sanchez Wolfe
2 | The Meeting
I prefer to schedule meetings to happen in person, rather than have a call over the phone, but since so many of my clients are having a destination wedding in Belize, phone calls are pretty normal. I also use Facebook Messenger, WhatsApp, Google Hangouts or whatever is easiest and affordable for you, since long distance phone calls can get very pricey.
At this initial consultation, we go over every detail of their wedding, including:
- Do you have a venue and set date?
- What is your overall vision and budget?
- What services do you need?
- Are there any family traditions?
Even though we go over most of these questions on the call, I still send out a consultation form that I have all of my clients fill out so that everything is recorded in black and white. I have folders created for each client that we both have access to where we I save all their wedding info.
To reserve me as your coordinater, you need to pay a booking fee at the end of this meeting. A booking fee will save your date and my services for you, no matter how far in advance to your wedding we first connect.
3 | The Proposal
After our scheduled consultations, once we have a good idea of what exactly you are needing, we put together a custom proposal with your non-refundable wedding coordinator rate and a description of all items and services with prices included. This also includes what I need from you in order to book all wedding vendors with local Belizean businesses. Note that I never give out proposals without talking to clients first, whether on the phone or a video call.
4 | The Contract
Once you have accepted the proposal, a contract is sent out that is signed by both parties. This outlines when payment is due, how you can send payment and other important info. We then finalize all details, timelines and anything still pending or needed to make the wedding your the most special day.
5| In-Person Consultation
Finally, once you arrive to Belize, I set up a meeting with you at your convenience. Some of my clients I meet at the airport, if possible. Then we typically go over the wedding day timeline and vendor management list. This usually involves a walkthrough of the venue and a cocktail. On the day of the wedding, we are present managing timelines and vendors.
If this sounds like a process that would work well for you, I’d love to be your Belize wedding coordinator. If you’re looking for someone in Belize who is well connected to wedding vendors and will care about your wedding just as much as you do — I’m your girl. I go above and beyond for all of my brides and become friends with many of my clients after their wedding, so I look forward to meeting you.